IBPS RRB Handwritten Declaration 2026 for Clerk and PO: Format, Size and Rules

IBPS RRB Handwritten Declaration 2026 is a mandatory document that Clerk and PO candidates need to prepare in their own handwriting and upload while completing the online application form. The declaration must be written in English on clean white paper using black ink and must not be written in capital or block letters.

The prescribed declaration has to be written exactly as required. Candidates should also make sure that the scanned image is clear and uploaded within the prescribed file size and dimensions. The 2026 IBPS RRB application window is open from 1 September to 21 September 2026, while the last date for printing the submitted application is 5 October 2026.

Key Takeaways on IBPS RRB handwritten declaration 2026

• IBPS RRB handwritten declaration 2026 is an important document for the Clerk and PO application.
• The declaration must be written in the candidate’s own handwriting.
• The prescribed language is English only.
• Capital or block letters should not be used.
• Use a black ink pen and clean white paper.
• The declaration image should be JPG/JPEG.
• The prescribed file size is 50 KB to 100 KB.
• Preferred dimensions are 800 x 400 pixels.
• A preferred resolution of 200 DPI helps maintain image quality.
• The prescribed declaration text should be copied without changing its wording.
• Keep the handwritten declaration ready before starting the online application.
• For 2026, the IBPS RRB application window is 1 September to 21 September 2026.
• The last date for printing the submitted application is 5 October 2026.

What Is the IBPS RRB Handwritten Declaration?

The IBPS RRB handwritten declaration is a self-declaration written by the candidate during the Clerk or PO application process. It confirms that the information entered in the application form is correct, true and valid.

The declaration must be:

• Written by the candidate personally
• Written in English
• Written on clean white paper
• Written using black ink
• Written in normal handwriting, not capital or block letters
• Scanned or photographed clearly
• Uploaded in JPG or JPEG format
• Between 50 KB and 100 KB
• Preferably 800 x 400 pixels
• Preferably scanned at 200 DPI

IBPS RRB Handwritten Declaration Format

The IBPS RRB handwritten declaration format is a prescribed statement that must be copied in the candidate’s own handwriting without changing the wording. The candidate should write the declaration clearly and leave enough space around the text so that the complete statement is visible after scanning.

IBPS RRB Handwritten Declaration Text

Write the following declaration exactly:

I, __________ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required.

The name of the candidate should be filled in the space provided, and the complete statement should be written by hand.

Can I Change the Words in the IBPS RRB 2026 Handwritten Declaration?

No, candidates should not change, shorten, add to or rewrite the prescribed IBPS RRB 2026 handwritten declaration in their own words. The safest approach is to copy the given declaration exactly, including the wording and punctuation.

Do not:

• Remove any sentence
• Add personal information
• Replace words with synonyms
• Translate the declaration into another language
• Type the declaration for a regular submission
• Write the entire declaration in capital letters

The purpose is to ensure that the declaration matches the format prescribed for the application.

How to Write IBPS RRB Handwritten Declaration?

To write the IBPS RRB handwritten declaration correctly, use a clean white sheet, write the prescribed statement clearly in English with black ink, and scan the completed declaration according to the required specifications.

Follow these steps carefully.

1. Take a clean white sheet of paper.
2. Use a black ink pen.
3. Write the prescribed declaration in your own handwriting.
4. Write in English only.
5. Do not use capital or block letters.
6. Write the candidate’s name in the designated space.
7. Make sure every word is clearly readable.
8. Do not overwrite or make corrections.
9. Scan or photograph the completed declaration clearly.
10. Save the image in JPG or JPEG format.
11. Adjust the image to the prescribed file size and dimensions.
12. Upload the final image in the handwritten declaration field of the Clerk or PO application form.

Example of the Correct Writing Style

The declaration should look like normal handwritten text. It should not look like:

I, NAME, HEREBY DECLARE…

Instead, write the complete declaration naturally in normal handwriting, following the exact prescribed wording.

The objective is not to make the handwriting decorative. Clarity and readability are more important than handwriting style.

IBPS RRB Handwritten Declaration Size and Dimensions

The required IBPS RRB handwritten declaration size is 50 KB to 100 KB, with preferred dimensions of 800 x 400 pixels. The recommended scanning quality is 200 DPI, which corresponds to approximately 10 cm x 5 cm.

Requirement	IBPS RRB Handwritten Declaration
File format	JPG / JPEG
File size	50 KB to 100 KB
Dimensions	800 x 400 pixels
Preferred resolution	200 DPI
Approximate physical size	10 cm x 5 cm
Paper	Clean white paper
Ink	Black ink
Language	English
Writing	Candidate’s own handwriting
Letter case	Normal handwriting, not capital letters

Candidates should check the final file before uploading it. A file that is too large, too small, blurred or incorrectly formatted may create problems during document upload.

IBPS RRB Handwritten Declaration Upload Specifications

The IBPS RRB handwritten declaration must be uploaded as a clear JPG or JPEG image within the prescribed 50 KB to 100 KB size range and preferably at 800 x 400 pixels. The entire declaration must be visible and readable in the uploaded image.

IBPS RRB Clerk and PO Document Upload Requirements

The handwritten declaration is uploaded along with other application documents.

Document	File Size	Preferred Dimensions
Handwritten Declaration	50 KB – 100 KB	800 x 400 pixels
Photograph	20 KB – 50 KB	200 x 230 pixels
Signature	10 KB – 20 KB	140 x 60 pixels
Left Thumb Impression	20 KB – 50 KB	240 x 240 pixels

The common file format for these image uploads is JPG/JPEG.

Should the IBPS RRB Handwritten Declaration Be Clear?

Yes, the IBPS RRB handwritten declaration must be completely clear and readable. Blurred, smudged, distorted or partially visible text can create a document-verification problem.

Before uploading, check that:

• Every word can be read easily
• No part of the declaration is cut off
• There are no shadows over the writing
• The paper does not appear heavily folded
• The image is not tilted excessively
• The writing is not blurred
• The complete declaration appears inside the image
• The image meets the prescribed file size

IBPS RRB Handwritten Declaration Important Dates 2026

The IBPS RRB 2026 application process for Clerk and PO begins on 1 September 2026 and closes on 21 September 2026. The handwritten declaration must be uploaded as part of the online application before the application window closes.

Event	Date
IBPS RRB Notification	31 August 2026
Online Application Begins	1 September 2026
Last Date to Apply	21 September 2026
Last Date to Upload Documents	21 September 2026
Last Date for Online Fee Payment	21 September 2026
Last Date for Printing Application	5 October 2026

Do not wait until the final day to prepare the declaration. Creating the correct image in the required size can take several attempts, especially when the file is initially larger than the permitted limit.

Important Rules for IBPS RRB Handwritten Declaration

The most important IBPS RRB handwritten declaration rule is that the declaration must be written by the applicant in English, in normal handwriting and with black ink on white paper. Candidates should follow every specification carefully instead of treating the declaration as a simple formality.

• Write the declaration in your own handwriting: The declaration must be handwritten by the candidate. Do not ask anyone else to write it on your behalf.
• Use English only: Write the prescribed declaration in English. Do not use Hindi or any other language.
• Avoid capital or block letters: Use normal handwriting instead of writing the declaration entirely in capital letters.
• Use black ink: Write the declaration with a black ink pen on a clean white sheet of paper.
• Use plain white paper: Avoid coloured, ruled or heavily marked sheets. A clean, plain white sheet is preferable.
• Do not overwrite or make corrections: Write the declaration carefully and avoid overwriting, corrections or heavily altered text.
• Follow the prescribed text exactly: Do not change, modify or add anything to the given declaration. Copy the statement accurately before writing it on the final sheet.
• Ensure the uploaded image is clear: Check that the scanned or photographed declaration is sharp, readable and properly visible before uploading it.

Can IBPS RRB Handwritten Declaration Be Written in Capital Letters?

No, the IBPS RRB handwritten declaration should not be written in capital letters. The prescribed instructions specifically require the declaration to be written in the candidate’s handwriting and state that the text should not be in capital letters.

Writing the entire declaration in block or capital letters can make the uploaded declaration non-compliant. Use normal, readable handwriting instead.

Can IBPS RRB Handwritten Declaration Be Written in Hindi?

No, the IBPS RRB handwritten declaration must be written in English. Even if a candidate selects Hindi for another part of the examination or is more comfortable writing Hindi, the handwritten declaration should follow the prescribed English format.

Do not translate the statement yourself. Write the prescribed English text as provided.

Can Someone Else Write the IBPS RRB Handwritten Declaration?

Normally, no. The IBPS RRB handwritten declaration has to be written in the candidate’s own handwriting. Candidates should prepare the declaration themselves rather than asking a friend, relative or cyber cafe operator to write it.

The application instructions also provide an alternative process for candidates who cannot write, subject to the prescribed conditions and document requirements. Such candidates should carefully follow the instructions applicable to them rather than using another person’s handwriting.

What Pen Should Be Used for IBPS RRB Handwritten Declaration?

A black ink pen should be used for the IBPS RRB handwritten declaration. The declaration should be written clearly on clean white paper so that the scanned image is sharp and easy to read.

Avoid experimenting with coloured ink, pencil or decorative writing. A simple black-ink handwritten declaration is the safest option.

Should the IBPS RRB Handwritten Declaration Have a Signature?

The IBPS RRB Clerk and PO handwritten declaration and signature are separate application documents. Candidates should upload the handwritten declaration in its designated field and the signature separately according to the applicable image specifications.

Do not replace the declaration with your signature, and do not assume that writing only your name or signature is sufficient.

Document	Purpose
Handwritten Declaration	Prescribed self-declaration written by the candidate
Signature	Candidate’s signature image
Photograph	Candidate’s photograph
Left Thumb Impression	Candidate’s thumb impression

What Happens If There Is a Mistake in the IBPS RRB Handwritten Declaration?

A mistake in the IBPS RRB handwritten declaration should not be ignored. Since the prescribed text is expected to be followed carefully, candidates should prepare a fresh declaration rather than uploading an image containing crossed-out, overwritten or incorrect text.

The safest approach is:

1. Take a fresh white sheet.
2. Copy the prescribed text once for practice.
3. Check the spelling and punctuation.
4. Write the final declaration carefully.
5. Scan or photograph the final version.
6. Check the image before uploading.

Do not try to hide mistakes through editing software.

Common Mistakes to Avoid in IBPS RRB Handwritten Declaration 2026

Most IBPS RRB handwritten declaration 2026 mistakes happen because candidates ignore the writing format, image specifications or upload requirements. A quick final check can prevent avoidable errors.

Mistake 1: Writing in Capital Letters: Do not write the entire declaration in capital or block letters. Use normal handwriting as prescribed.

Mistake 2: Using the Wrong Language: The declaration must be written in English only. Do not translate or write it in another language.

Mistake 3: Getting Someone Else to Write It: The declaration should be written in the candidate’s own handwriting, except where the prescribed provisions allow otherwise.

Mistake 4: Using Blue or Coloured Ink: Use a black ink pen for writing the handwritten declaration.

Mistake 5: Changing the Prescribed Sentence: Do not shorten, modify or replace any part of the prescribed declaration text. Write it exactly as given.

Mistake 6: Uploading a Blurry Image: Make sure the scanned or photographed declaration is clear, sharp and readable before uploading.

Mistake 7: Ignoring File Size: Keep the declaration image within the required 50 KB to 100 KB file-size range.

Mistake 8: Uploading the Wrong Dimensions: Use the preferred image dimensions of 800 x 400 pixels.

Mistake 9: Cutting Off Part of the Text: Ensure the complete handwritten declaration is visible and no portion of the text is cropped.

Mistake 10: Writing on Dirty or Coloured Paper: Use a clean white sheet so that the declaration remains clear and readable after scanning or photographing.

IBPS RRB Handwritten Declaration vs Signature

The IBPS RRB handwritten declaration is not the same as the signature. The declaration is a complete prescribed statement written by the candidate, while the signature is a separate image used to verify the applicant’s identity and submitted documents.

Feature	Handwritten Declaration	Signature
Content	Prescribed declaration text	Candidate’s signature
Writing	Complete statement	Signature only
Language	English	Not applicable
Ink	Black ink	Black ink
Paper	White paper	White paper
File Size	50 KB – 100 KB	10 KB – 20 KB
Preferred Dimensions	800 x 400 pixels	140 x 60 pixels
Purpose	Confirms information submitted is correct	Identifies and authenticates the applicant

IBPS RRB Application Documents Checklist

Before submitting the IBPS RRB application, candidates should keep all required image documents ready instead of preparing them one by one during the application process.

Document	Ready Before Application?
Recent Photograph	Yes
Signature	Yes
Left Thumb Impression	Yes
Handwritten Declaration	Yes

For a smooth application process, check the file type, size, dimensions and clarity of each document before starting the final submission.

IBPS RRB Handwritten Declaration 2026 Checklist

Before uploading, confirm all of the following:

• Declaration is written by you
• Exact prescribed text is used
• English language is used
• Normal handwriting is used
• Capital/block letters are avoided
• Black ink is used
• White paper is used
• Text is completely readable
• No overwriting or correction is visible
• File is JPG/JPEG
• File size is 50 KB to 100 KB
• Dimensions are 800 x 400 pixels
• Image is clear and not blurred

How to Prepare the IBPS RRB Handwritten Declaration at Home

You can prepare the IBPS RRB handwritten declaration at home using a white sheet, black pen and a phone or scanner for creating the final image. The important part is to maintain the required clarity, dimensions and file size.

A simple process is:

1. Write the declaration on clean white paper.
2. Place the paper on a flat surface.
3. Take a clear, well-lit photograph or scan it.
4. Crop the image carefully without cutting the text.
5. Set the dimensions to 800 x 400 pixels.
6. Check that the final file is between 50 KB and 100 KB.
7. Save it as JPG or JPEG.
8. Open the final file once and check every word.
9. Upload the verified image during the application process.

The final uploaded image should be easy to read without zooming excessively.

Can the IBPS RRB Handwritten Declaration Be Typed?

For a regular IBPS RRB application, candidates should write the declaration in their own handwriting rather than typing it. The prescribed instructions require the handwritten declaration to be in the candidate’s handwriting and in English.

The application instructions provide a specific alternative for candidates who cannot write. Such candidates should follow the applicable instructions exactly instead of assuming that a typed declaration is accepted for everyone.

Is 50 KB Enough for the IBPS RRB Handwritten Declaration?

Yes, 50 KB is within the prescribed file-size range because the IBPS RRB declaration image should be between 50 KB and 100 KB. However, the file must also remain clear and readable.

Reducing the file size too aggressively can make the handwriting blurry. The best file is not simply the smallest one; it is the smallest file that still preserves clear, readable text and complies with the required dimensions.

What Is the Best Resolution for IBPS RRB Handwritten Declaration?

The preferred scanning resolution for the IBPS RRB handwritten declaration is 200 DPI. A properly scanned image at the recommended resolution can help maintain readable handwriting while producing a usable image for upload.

When using a mobile phone instead of a scanner, focus on good lighting, a flat paper surface and a sharp image. Resolution alone cannot fix a blurred or poorly photographed document.

How to Check IBPS RRB Handwritten Declaration Before Final Submission

The best final check is to verify the IBPS RRB 2026 handwritten declaration in three areas: text, handwriting and image specifications. Check each area separately instead of assuming that a correct-looking image is ready for upload.

Text Check

Confirm:

• Exact declaration has been used
• Candidate’s name is correctly written
• No sentence is missing
• No words have been changed

Handwriting Check

Confirm:

• Own handwriting has been used
• English is used
• Capital/block letters are avoided
• Black ink is used
• Writing is clear

Image Check

Confirm:

• JPG/JPEG format
• 50 KB to 100 KB
• 800 x 400 pixels
• Clear and readable image
• Complete text visible
• No blur or smudging

Conclusion

The IBPS RRB handwritten declaration 2026 is a small but important part of the Clerk and PO application process, and candidates should prepare it exactly according to the prescribed requirements. Use the correct declaration text, write it yourself in English with black ink on white paper, avoid capital letters, and upload a clear JPG or JPEG image of the required size.

For the IBPS RRB Clerk and PO 2026 application, keep the declaration ready along with your photograph, signature and left thumb impression before completing the online form. A final check of the wording, handwriting, file size, dimensions and image clarity can help you avoid unnecessary document-upload errors.

PracticeMock’s IBPS RRB preparation resources can be used alongside the application process to continue your exam preparation while completing the registration requirements.

IBPS RRB PO/Clerk Related Blogs

IBPS RRB PO Syllabus	IBPS RRB PO Eligibility Criteria
IBPS RRB PO Salary	IBPS RRB PO Notification
IBPS RRB Clerk Syllabus	IBPS RRB Clerk Cut Off
IBPS RRB Clerk Exam Pattern	IBPS RRB Clerk Previous Year Question Paper
IBPS RRB Clerk Salary	IBPS RRB Exam Days Guidelines
IBPS RRB Clerk Notification	RRB Clerk Exam Trends

FAQs on IBPS RRB Handwritten Declaration 2026

What should be written in the IBPS RRB handwritten declaration?

The prescribed declaration states that the information submitted in the application form is correct, true and valid and that supporting documents will be presented when required. Candidates should write the exact prescribed text in their own handwriting, in English, using black ink on clean white paper.

Can I write the IBPS RRB handwritten declaration in capital letters?

No. The IBPS RRB handwritten declaration should not be written in capital or block letters. Candidates should use normal, readable handwriting in English. Writing the complete declaration in capital letters can make the document non-compliant with the prescribed instructions.

What is the size of the IBPS RRB handwritten declaration?

The IBPS RRB handwritten declaration image should be between 50 KB and 100 KB. The preferred dimensions are 800 x 400 pixels, with 200 DPI recommended for scanning quality. The final JPG or JPEG image should remain clear and completely readable after resizing.

Can someone else write my IBPS RRB handwritten declaration?

No, the declaration is required to be written in the candidate’s own handwriting. Candidates should not normally ask another person to prepare it for them. Specific provisions exist for candidates who cannot write, and such candidates should follow the applicable application instructions.

Is the IBPS RRB handwritten declaration required for Clerk and PO?

Yes. The handwritten declaration is part of the document-upload process for the IBPS RRB Clerk and PO online application. Candidates should prepare the declaration in the prescribed format and upload the image along with the other required application documents before submitting the form.

Can I upload an IBPS RRB handwritten declaration larger than 100 KB?

No. The prescribed file size is 50 KB to 100 KB. An image above the maximum limit should be resized or compressed while maintaining readability. Do not reduce the image quality so much that the handwritten text becomes blurred or difficult to read.